Vendor Information

• Registration Day for Pre Registration Orientation & Town Hall Attendees:
  Friday, August 30th at 11:50am

• • Attendees, you will receive an email containing a private link to a website page that will only be sent to you at 11:50am. Please do not send this link to anyone before 12pm!

  • We highly recommend looking at the floor plan below ahead of time and making note of at least 5 table choices before registration opens up. We believe tables are going to fill up very quickly this year. If your table options fill up before you are able to register, rest assured that there really isn't a bad seat in the house! 

  • We also strongly recommend having your credit card ready! Sometimes tables get snatched up as people are typing in their credit card information. 

• Registration Day for General Public:
  Friday, August 30th at 12pm

  • The reason we are opening registration up to the public earlier than usual is to give those outside of our immediate community an opportunity to participate

  • There were a lot of non-GBC Members at the orientation on Saturday and it made us happy to see that The Clayhouse is a community so many people want to be a part of! 

• NEW POLICY: 100$ FINE - Please read: 

  • All vendors must participate in setting up the studio on Friday, November 29th before the Holiday Market and participate in putting the studio back together immediately afte the Holiday Market comes to a close on Sunday, December 1st at 5pm.

  • Those who do not participate will be charged a fine of 100$.

  • The reason behind the policy - Over the past years, we've observed instances where some vendors, unfortunately including studio members, left before assisting with the studio clean-up. This understandably created an inequitable situation for those who stayed behind to restore the studio space. Our market's unique spirit thrives on collaboration, community, and shared responsibility. By implementing this policy, we aim to ensure that everyone actively contributes to the set up and clean up, fostering a stronger sense of camaraderie and mutual support among our vendors. 
    
    Our market’s reputation is built upon its vibrant and inclusive community. The positive energy and collaborative efforts contribute to the market’s appeal - drawing inquiries and admiration from attendees and prospective members alike. Your participation not only benefits this year’s event but also plays a crucial role in shaping our market’s legacy. We thank you in advance for your cooperation and understanding.

• REFUND POLICY & CANCELLATION DEADLINE - Please read:

  • This year, we regret to inform you that we will not be issuing refunds for table fees. 

  • We understand that circumstances can change and cancellations may become necessary. If you decide to cancel your participation, please do so by October 1st.

  • The decision to implement this policy is based on the challenges we've faced in the past with participants reserving multiple tables only to cancel at the last minute. These cancellations have made it difficult for us to fill empty tables causing a disservice to both our vendors and the overall community spirit of the market. We believe that a successful market relies on a diverse range of makers and their products - attracting audiences from various communities.

  • We kindly ask all vendors to be thoughtful and certain about their table selection. As the event draws near, it becomes increasingly challenging for us to keep track of table changes. The preparations leading up to the market demand our team's full attention and we appreciate your cooperation in minimizing any confusion.

    • If you're considering a table swap with another vendor, please coordinate directly with one another. Again, managing table changes can become chaotic especially as the event date approaches.

• Saturday, November 30th: 10am to 5pm

• Sunday, December 1st: 10am to 5pm

• Reminder: Please park as far away from the studio as possible during sale days to maximize parking availability for the valued customers. This thoughtful gesture improves access to parking for all attendees. 

COMMUNITY SET UP DAY!

• Friday, November 29th

• Time: TBA

• What to expect:

  • Tents will be set up during the week leading up to the market just like last year

  • We will be transforming the entire studio into a magical Holiday Market Wonderland! ie: move all wheels into the hiding areas, get tables and chairs from attic spaces, set up tables, etc. 

• Vendors may begin setting up only when GBC staff gives everyone the OK. All indoor and outdoor spaces must be ready before vendors can begin setting up their tables. 

• Vendors must participate in the setting up process. We know it's work but this is what being part of the community is all about! Please remember to check in with a staff member during set up day so that staff can take note of who was present for community set up. 

• Given that it is still a work day, please notify staff ahead of time if you will not be able to participate in community set up day. Vendors who do not participate in set up and clean up will not be invited back to participate in future Holiday Markets and will charged a fine of 100$.

• ALL vendors must be set up by: TBA

• GBC members may stay later to set up but this is strongly discouraged. We want to minimize the risk of any mishaps. 
  
  

COMMUNITY CLEAN UP!

• Sunday, December 1st at 5pm

• What to expect:

  • Tents will not need to be dismantled. This will be done the week after the Holiday Market.

  • Vendors may begin packing up their work as soon as the Holiday Market comes to a close. 

  • Please pack up any leftover inventory as quickly as you can and clear off tables as quickly as you can. This allows us to break down the tables and begin the processing of putting them back in the attic. We need tables to be put away in order for the wheels and everything else to be moved back into their usual places. 

  • Clean up goes by fast when we have all hands on deck. We know everyone wants to go home at this point - so do we!

• Tables, chairs, wrapping area (we do not provide wrapping material - please bring your own or go halfsies with a fellow vendor), tents in outdoor areas, printed marketing material, social media marketing, and all the vibes

• We will have several different food and beverage vendors along with music!

• Marketing: if you would like a custom promotional card containing images of your work to post or send to friends and family, please submit pictures of your work no later than November 1st to bridgette@gbclayhouse.com. 

• Priced ceramic pieces. Be sure to bring enough for 2 full days of sales

• Packaging supplies

• Props and displays:

  • Full length tablecloths to hide inventory under tables, hanging mechanisms (NO hanging from tents), crates, portable shelving units, banners/signage (please do NOT pin or nail anything into the walls of the studio), about the artist sign, business cars, and a small table for packing sold work if you are not located near a packing station (see floorplan on website).

• Storage for your inventory: under table space or surrounding areas if there is space available to do so 

  • Be mindful of neighboring vendors

  • Storing work in cars is also a great option!

• To obtain a temporary resale license, go to: onlineservices.cdtfa.ca.gov/

• This is very easy to do, please don't feel intimidated. It takes less than 5 minutes!

• Square (preferred method)

• Venmo, Zelle, Paypal

• We recommend turning off your wifi during the Holiday Market and using your cellular service for uninterrupted transactions

• This is an honor system - please be honorable!

• Sale reports and payment due on Monday, December 9th

• GBC will receive a 20% cut from each vendor BEFORE tax

  • Please make checks payable to: CLAY STUDIO OF PASADENA, LLC. (NOT Green & Bisque Clayhouse). 

• Email and/or print ALL transaction reports from ALL sales to: janisse@gbclayhouse.com

• Transaction reports % sales must be submitted by Monday, December 9th

  • There will be a $50/day late fee

  • % of sales BEFORE tax

• Sunday, October 12th at 11am at Green & Bisque Clayhouse in the Main Studio

• Bisque Deadline: Monday, November 1st

• Glaze Deadline: Monday, November 15th

• Luster Deadline: Monday, November 22nd

• Please, please, please start making work now! We're opening registration super early this year for a reason - we want everyone to start getting their creative juices flowing and processing their work. Yes, we get it, thinking about the Holiday Market in the scorching August heat might feel a bit odd but starting now gives everyone a leg up to prevent any hiccups. Your early efforts will pay off big time when the Holiday Market rolls around!

• Of course we will continue firing every day until the last second after the deadlines but there is no guarantee that your pieces will be ready in time for the Holiday Market so again, please start making and processing sooner rather than later!